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Director of Law Finance and Business Unit Manager
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Position Number: 5543740
Location: Santa Clara, CA
Position Type: Business and Financial Management

Director of Law Finance and Business Unit Manager

Position Title:
Director of Law Finance and Business Unit Manager

Position Type:
Regular

Hiring Range:

$96,600 - $113,600 per year; Compensation will be based on education, experience, skills relevant to the role and internal equity

Pay Frequency:
AnnualPOSITION PURPOSE

The Enrollment and Operations Office at Santa Clara Law is responsible for all admissions functions for the full-time J.D. program, Flex program, and L.L.M. program. The office also oversees all financial aid, operations, finance, budget, and internal human relations functions of the Law School.

The finance arm of the department is responsible for all aspects of law school financial management and business unit activities. This includes policy and procedure, financial analysis, budgeting, forecasting, reporting, accounts payable and receivable, and procurement. The Director of Law Finance oversees the Law School's finances and operates as liaison to the university as the Business Unit Manager. They also operate as the primary manager of finance staff. The Director reports to the Sr. Assistant Dean for Enrollment Strategy and Operations and collaborates with the Sr. Assistant Dean and Dean of Santa Clara Law on all financial planning and analysis for the law school. The Director collaborates with the other Director level positions within the Enrollment and Operations Office to ensure the financial success and fiscal responsibility of the law school. The Director of Law Finance and Business Unit Manager oversees a number of building management functions. This position is an essential role in the law school, supporting the Dean's senior leadership team. This is a full-time position reporting to the Senior Assistant Dean.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Financial Management

Apply expert level knowledge as the Law School's financial controller to monitor and manage operational expenses.
Apply expert level knowledge as the Law School's Business Unit Manager within the university.
Manage annual budgeting process, including interfacing with law school departments and University Budget Office, Provost's Office, and Finance Office
Assist Sr. Assistant Dean for Enrollment Strategy and Operations and the Dean of the Law School in faculty and salary budgeting, annual budget planning, long-term projections, and law school fiscal and financial policies in accordance with applicable University policies and procedures.
Review, develop and implement financial policies and procedures for the Law School in accordance with applicable University policies and procedures.
Monitor and evaluate spending trends, project cash flow for over 200 funds to include operating, endowed income, restricted gift and student organization funds.
Collaborate with school senior administration, develop multi-year financial forecasts.
Develop and manage the Law School's annual budget, to include trend analysis, supporting documentation for new funds requests, and development of presentations for senior administrators.
Provide Guidance to department managers on preparing annual budget and track monthly financial activity.
Actively partner with school senior administration, develop, monitor, and adjust annual operating, endowed income, and restricted gift budgets.
Oversee expenditures and provide detailed expenditure and balance reports for over 70 faculty support budgets.
Negotiate and/or provide guidance to others with the negotiation of Law School contracts.
Advise Law Student Organizations on compliance with university administrative and financial procedures. Provide support for budgeting process, accounts payable and risk management procedures.
Partner with University Finance Office to reconcile transactions between various University accounting systems and Workday accounting system. Perform special assessments and audits as needed. Identify and facilitate data and gift corrections.

Financial Operations

Control and supervise the Law School's accounts payable, accounts receivable and purchasing functions on a daily basis.
Assist Law School students, faculty and staff with contract drafting and other legal communications to be reviewed and approved by the Office of the General Counsel.
Manage the independent contractor process with the Office of the General Counsel.
Analyze and review all Law School contracts and interface with University Risk Management Office for compliance with Law School and University requirements
Oversee performance of contracts for services and maintenance, to include start/end dates and payment dates and amounts.
Assist Law School staff and faculty and Law Student Organizations with event planning with regard to contracts, compliance and set up of payment processing.
Ensure updating of department website and other materials.

Human Relations

Collaborate with the Sr. Assistant Dean and Operations and Enrollment Manager on HR and employment projects with fiscal impact.

Building Management

Plan and execute audits of building assets and maintenance of building (Charney Hall).
Oversee the sourcing and purchasing of building furniture.
Manage the relocation of faculty and staff to different offices in collaboration with the Sr. Assistant Dean for Enrollment Strategy and Operations.
Develop guidelines in collaboration with the Sr. Assistant Dean and Enrollment and Operations Manager on employee offices and functions with building-wide impact.
Collaborate with Sr. Assistant Dean and Enrollment and Operations Manager on events and strategy decisions with building-wide impact.
Manage and maintain building's access control system (Salto) and policies for all building constituents, visitors, and non-SCU affiliates.
Direct the hiring of independent contractors for repairs and completion of new projects.
Collaborate with Law Academic Support on the division and delegation of daily building operation and maintenance requests versus requests with fiscal and strategic impact.

Reporting

Gather and analyze data and maintain financial records in support of the annual ABA accreditation report and US News statistical survey.
Ensure financial reporting and processes are in accordance with ABA and US News requirements.
Develop and distribute monthly budget reports for departments and faculty members.
Develop and discuss financial reports for overall Law School with Dean and senior administrators.
Generate user specific financial reports for the Law School by interfacing data from Workday and Access databases.
Produce financial reporting for grant applications, donor gift reporting, and events.
Develop ad hoc reports and analyses as needed.
Maintain excellent reports for university partners for prompt and accurate reporting.

Financial Training & Communications

Develop and implement a comprehensive financial and Workday training programs for law school staff.
Serve as information resource to Law School students, faculty and staff.
Liaise with Provost's Office, Budget Office, and the Accounting and Finance Offices for the University regarding financial matters and policies.
Prepare and communicate performance evaluations.
Provides guidance to Law Finance department.

Other Duties

Administer other projects or duties as assigned to support the evolving needs of the University, Law School, and Law Finance Department.

WORK DIRECTION

Primary supervisor and manager of all Finance staff
Reports to the Senior Assistant Dean of Enrollment Strategy and Operations
Collaborator with Director of Law Financial Aid and Director of Law Enrollment
Hire, train, and supervise employees and student workers.

GENERAL GUIDELINES

Recommends initiatives and implements changes to improve quality and services.
Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
Maintains regular contact with constituents and solicits feedback for improved services.
Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
Researches and develops resources that create timely and efficient workflow.
Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
Prepares and submits reports as requested and required.
Develops and implements guidelines to support the functions of the unit.

QUALIFICATIONS

Education and Experience

Bachelor's degree required, MBA or CPA preferred.
Minimum of eight year's work experience in accounting and finance required, preferably in a higher education setting.

Knowledge, Skills and Abilities

Demonstrated expertise with standard office software, including Excel and Access; experience with Workday and web-publishing strongly preferred.
Demonstrated experience working in a team-based, collaborative environment.
Appreciation for the vision, mission and values of Santa Clara University and the School of Law.
Demonstrated expertise in financial management, budgeting, and accounting.
Strong analytical and problem-solving skills required.
Strong customer service orientation with excellent interpersonal and verbal/written communication skills.
Demonstrated ability to handle sensitive and confidential information with discretion.
Demonstrated ability to handle multiple projects with frequent interruptions, to prioritize among multiple tasks and meet deadlines in a fast-paced environment.
Ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.

General Guidelines

Recommends initiatives and implements changes to improve quality and services.
Identifies and determines cause of problems; develops and presents recommendations for improvement of established processes and practices.
Maintains contact with customers and solicits feedback for improved services.
Maximizes productivity through use of appropriate tools, planned training and performance initiatives.
Prepares progress reports; informs supervisor of project status; and deviation from goals.
Ensures completeness, accuracy, and timeliness of all operational functions.
Develops and implements guidelines to support the functions of the unit.

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.

Considerable time is spent at a desk using a computer terminal.
May be required to travel to other buildings on the campus.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
May be required to occasionally travel to outside customers, vendors, or suppliers.

WORK ENVIRONMENT

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment.
Offices with equipment noise.
Offices with frequent interruptions.
Outdoor events.
Travel environments may vary.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and California State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Applications from members of historically underrepresented groups are especially encouraged. For a complete copy of Santa Clara University's equal opportunity and nondiscrimination policies, see https://www.scu.edu/title-ix/policies-reports/

COVID-19 Statement

The health and safety of the University community is a top priority. The University strongly recommends that all employees are fully vaccinated for COVID-19 as the vaccination and boosters are safe, effective tools that significantly minimize the chances of serious illness and hospitalization. Please contact Human Resources if you have any questions.

Telecommute

Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

Title IX of the Education Amendments of 1972

Santa Clara University does not discriminate in its employment practices or in its educational programs or activities on the basis of sex/gender, and prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internally or externally. Information about Title IX can be found at www.scu.edu/title-ix. Information about Section 504 and the ADA Coordinator can be found at https://www.scu.edu/oae/, (408) 554-4109, oae@scu.edu. Inquiries can also be made to the Assistant Secretary of Education within the Office for Civil Rights (OCR).

Clery Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please go to the Campus Safety Services website . To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.

Americans with Disabilities Act

Santa Clara University affirms its commitment to employ qualified individuals with disabilities within the workplace and to comply with the Americans with Disability Act. All applicants desiring an accommodation should contact the Department of Human Resources, and 408-554-5750 and request to speak to Indu Ahluwalia by phone at 408-554-5750 or by email at iahluwalia@scu.edu.

To view the full job posting and apply for this position, go to https://wd1.myworkdaysite.com/en-US/recruiting/scu/scu/job/Santa-Clara-CA/Director-of-Law-Finance-and-Business-Unit-Manager_R4788