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Faculty Coordinator - Colorado Law
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Position Number: 5660339
Location: Boulder, CO
Position Type: Business - Business Law

Faculty Coordinator - Colorado Law

Requisition Number: 59465
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 30-Sep-2024
Date Posted:

Job Summary

The Law School at the University of Colorado Boulder encourages applications for multiple Faculty Coordinator positions! These pivotal roles provide high-level technical, financial, and administrative support to both permanent and adjunct faculty by managing a wide range of tasks, including academic proofreading, manuscript submissions, exam administration, and class material management. The coordinators are also responsible for faculty development budgets, coordinating purchasing and reimbursements, managing web pages, and establishing organizational systems to support faculty in achieving their scholarship, teaching, and service goals. These fast-paced positions require strong interpersonal, communication, and executive support skills, and a willingness to work independently and as part of a team to continuously advance Colorado Law's mission and standard of excellence.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

At the Colorado Law School, we are an engaged, diverse, and inclusive community of students, faculty, staff, and alumni who help one another succeed. Our selective admissions process keeps our student body small, enabling our faculty, staff, alumni, and community to invest deeply in each student's success. Because we take our responsibility to educate and train future lawyers very seriously, our curriculum, research centers, and experiential learning opportunities are crafted to prepare students for success in today's changing legal environment.

What Your Key Responsibilities Will Be

Responsibilities listed below are managed by the Faculty Support team, individual responsibilities and areas of focus may shift depending on departmental needs.Law Faculty Scholarship and Teaching Support:

Online Course Development - Collaborate with faculty to develop and create online course content. Digitize and transform existing academic content into highly engaging material on the course management platform Canvas and other e-learning platforms. Assist with updates, provide feedback, troubleshoot technological issues. Manage course elements such as syllabi, announcements, class materials, assignments, quizzes, and student submissions. Act as a liaison between students and faculty.
Course Administration - Manage course rosters, seating assignments, attendance records and the ordering and distribution of textbooks and course materials.
Manuscript Support - Assist faculty in preparing scholarly manuscripts for publication in both print and electronic media. Provide expert proofreading, content review, revision, and formatting of manuscripts, course materials, and exams, adhering to Bluebook style for law journal articles or the Chicago Manual of Style for book publishing. Pursue and obtain copyright permissions in support of scholarship.
Publication Management - Prepare and submit materials for publication to academic law reviews and journals. Track and manage publication offers, rejections, and expedite requests. Assist in disseminating scholarly manuscripts in print and electronic form.
RA and TA Hiring - Facilitate the hiring process for Research Assistants (RAs) and Teaching Assistants (TAs) by drafting position descriptions, creating job advertisements, and coordinating with the Career Development Office (CDO) and Human Resources in posting positions and scheduling interviews.

Law Faculty Technical and Administrative Support:

Website Management - Manage faculty web pages on the CU Law website using specialized software (Web Express, Access, Filezilla), including updating bios, photos, CVs, and publications on a regular basis. Develop and maintain web pages for faculty special projects.
Orientation and Integration - Facilitate the onboarding process for new law faculty members, ensuring their smooth integration into the CU system.
Recommendation Letter Preparation - Prepare and expedite recommendation letters on behalf of faculty for students via print and online platforms, such as OSCAR for the court system.
Committee Support - Provide support of varying complexity for law faculty members' service on faculty committees and search committees, if schedule permits.
General Assistance - Provide comprehensive support in response to a variety of requests from law faculty, addressing their educational, research, and scholarship needs.

Faculty Adjunct Support:

Adjunct Portal - Maintain and update the Adjunct Faculty Portal in Canvas. Orient new adjunct faculty members and keep all adjuncts informed of policies and procedures.
General Support - Serve as the main contact for adjunct faculty support. Develop and maintain adjunct faculty bio pages on the CU Law website. Facilitate onboarding, addressing inquiries regarding support services, office assignments, academic calendars, and exam procedures.
Technology and Course Management - Provide one-on-one training for adjunct faculty on technology and systems. Advise on online course content management processes and maintain Adjunct Faculty Canvas course sites.
Information Management - Work with the Faculty Affairs Program Manager to enter and manage adjunct faculty information on various data platforms, including Salesforce.

Financial Management and Procurement:

Payments and Reimbursements - Process domestic and international payments and reimbursement requests for law faculty via Concur and Marketplace systems.
Procurement and Compliance - Complete procurement and financial paperwork for payments to consultants and external affiliates, including non-employee reimbursements and honoraria. Collaborate with the Assistant Director of Operations and Finance to ensure compliance with university procurement policies.
Travel Coordination - Coordinate individual and group travel, including pre- and post-travel procurement processes.
Budget Management - Manage faculty development fund budgets, research assistant support, grants, and other funds available to faculty. Make purchases to support faculty teaching, research, and scholarship needs. Ensure financial tasks are completed in a timely manner to meet goals.

Special Projects Support:

Pro Bono Support - Provide administrative and research support for faculty special projects and pro bono work.
Website Development - Develop and maintain the web pages on the CU Law website, collaborating with program Directors, faculty members, and fellows to create and post content.
Newsletter and Materials Management - Collaborate on the development of program specific newsletters. Create visual text and imagery design concepts using the app Canva and other software for print and electronic communications and publications.

Exam Management:

Examination Preparation - Manage pre-and post-examination processes. Prepare midterm and final law exam content for faculty by providing high-level proofreading, editing, and content review. Develop and distribute instructions students prior to the exam.
Electronic Exam Administration - Create and program electronic exam documents into exam software. Maintain the exam tracking system and troubleshoot software issues. Generate answer and analysis reports for faculty.
Exam Administration - Coordinate and track the examination process, recommending modifications as necessary. Work with the Law School Registrar's Office, Student Affairs, and the Law Library to ensure smooth exam processes. Maintain confidentiality and ensure security of exam administration.
Grading Support - Assist faculty in exam grading by verifying grading calculations.

What You Should Know

These positions are assigned a hybrid work modality working both remotely and on the CU Boulder, campus depending on departmental needs.
Hybrid modality is available following training, which is primarily in-person. Following training, the hybrid schedule is typically 3 days on campus and 2 remote days each week.
These positions work regular business hours, Monday through Friday.

What We Can Offer

The salary range for these positions is $50,000 to $59,500 annually.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be professional. Be resourceful. Be Boulder.

What We Require

A Bachelor's degree. An equivalent combination of education and experience may substitute for the degree on a year-for-year basis.
Two years of experience related to the responsibilities of the position.

What You Will Need

Excellent proofreading and editing skills with a strong attention to detail.
Technical proficiency, particularly in Microsoft Office and Adobe Acrobat Pro.
Willingness and ability to learn and apply new systems and procedures.
Critical thinking and process improvement skills.
Ability to work independently and as part of a team.
Excellent communication and organizational skills.
Ability to maintain confidentiality.
Capable of managing multiple priorities in a fast-paced environment.
Committed to fostering inclusivity and positive relationships.

Special Instructions

To apply, please submit the following materials:

A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.
Please apply by September 30, 2024 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Faculty-Coordinator-Colorado-Law/59465